Your practice runs itself.
You run sessions.

TheraFlow is the AI office manager for mental health practices. Scheduling, intake, notes, billing, follow-ups. All handled autonomously, so therapists can focus on what they became therapists to do.

The Real Cost

Therapists didn't go to school for paperwork.

40%
of a therapist's workweek is spent on admin tasks, not client care. That's two full days every week lost to scheduling, billing, and documentation.
$4B+
spent on practice management tools that still require therapists to do the clicking, scheduling, and chasing. The tools help. They don't solve.
67%
of solo practitioners report admin burden as a top contributor to burnout. The system that's supposed to help is part of the problem.

Not another tool.
An employee.

Traditional practice software

  • You schedule appointments manually
  • You send intake forms and chase signatures
  • You write session notes after hours
  • You follow up on no-shows yourself
  • You verify insurance and submit claims
  • You manage waitlists and cancellations

TheraFlow

  • Scheduling runs itself, conflicts resolved automatically
  • Intake packets sent, tracked, and filed before the first session
  • Session note drafts ready for your review in minutes
  • No-shows get automatic, empathetic follow-ups
  • Insurance verified before appointments, claims submitted after
  • Waitlist managed and slots filled when cancellations happen

How It Works

One AI. Every admin task. Running 24/7.

Smart Scheduling
Clients book online. TheraFlow handles confirmations, reminders, waitlist management, and rebooking. You just show up to sessions.
Intake Autopilot
New client inquiry comes in. TheraFlow sends intake paperwork, collects signatures, verifies insurance eligibility, and prepares the file before you meet them.
Note Drafting
After each session, TheraFlow drafts SOAP or DAP notes based on your session structure. Review, edit, sign. What used to take 15 minutes takes 2.
Billing Engine
Claims submitted automatically. Copays collected. Superbills generated for out-of-network clients. Denied claims flagged and resubmitted.
Client Care
Between-session check-ins, appointment reminders, homework follow-ups. Warm, professional communication that keeps clients engaged without adding to your plate.

You became a therapist to help people. Not to fight with insurance companies.

TheraFlow handles the business of therapy so you can focus on the practice of it. Built by people who understand what solo practitioners actually need.